Enterprise Imaging Scheduling

Optimize your slots with effortless scheduling

Scheduling shapes the entire rhythm of care. With Enterprise Imaging Scheduling, central booking, imaging departments, referrers and nursing units are brought together in one unified, real-time workflow, keeping everyone aligned and appointments moving in sync.

Smooth and in sync, inside and outside the hospital

Intuitive, accurate and wizard-driven, Enterprise Imaging Scheduling brings all imaging appointments from across departments and sites together in one place. Rooms, staff and schedules align naturally, freeing the team from constant adjustments and workarounds. Referrers, nursing units, central booking and imaging staff can schedule directly via the Conventional AI-driven scheduling engine, reducing calls and manual coordination, optimizing resource usage and minimizing patient waiting time.

Preparation details, safety checks and special requirements are clear, so each exam is booked correctly with all the information needed. Live Whiteboard updates keep the team informed about patient readiness and appointment progress across imaging rooms, so they can adjust quickly and keep the day on track.

Simply smart scheduling

• No more siloed schedules: one scheduling system for all imaging departments creates a unified, coordinated enterprise view.
• Direct scheduling, no delays: referring physicians inside and outside the hospital, nursing units and central booking staff can order and schedule directly.
• Smart matching: the scheduling engine matches each exam to the right room, equipment and time slot, balancing patient needs with real-time availability and reducing appointment scattering.
• The right details at the right time: preparation status, safety checks, allergies, implants, pregnancy and special requirements are visible to all stakeholders.
• Live updates: Whiteboards show patient readiness and exam progress from arrival registration through completion.
• A complete multi-exam timeline for each patient: every scheduled, pending and completed exam in one unified patient overview.

Scheduling made easy

Multi-step, multi-resource and even multi-day exam sequences fall into place. Routine and complex bookings flow seamlessly, with confirmations and reminders by letter, SMS or email.

• Pre-filled order and patient information
• Customizable prompts and guided workflows
• Automated Conventional AI-driven booking for multi-exam orders, reflecting exam restrictions and optimal resource use
• User-definable questionnaires linked to procedures
• Document scanning for consent forms and referral letters
• Real-time Whiteboard overview of rooms, staff and modalities
• Integration with the EHR for orders, demographics and other appointments

Referring physicians and nursing units can order and book imaging appointments directly and remotely, within the rules you set, with everyone working from the same information.

• Secure, authorized access for outside referrers
• Electronic exam orders sent directly to Enterprise Imaging Scheduling
• Intelligent status updates for instant order tracking (procedure in progress, report available, etc.)
• Manual ordering or booking of procedures by referrers
• Filtered overviews of pending orders requiring evaluation
• Access to images and reports through embedded XERO®/Streaming integration or client and third-party viewers

Electronic orders arrive with the details already in place, and conflict checks help prevent scheduling mistakes before they happen. Automatic confirmations and reminders keep patients informed.

• Automated scheduling of all procedures within an order that respects exam limitations or restrictions
• Rules-based scheduling control to enforce correct workflows
• Instant retrieval of conflicting appointments
• Confirmations and reminders via letter, SMS or email

Information on preparation, safety checks and the patient flows automatically to the care team, including allergies, precautions, questionnaires, scanned documents and preparation notes.

• Flexible import options for procedure-relevant documents and scans
• Embedded viewing of imported documents and scans
• Printing of appointment confirmation, rescheduling and cancellation letters
• Printouts of exam preparation guidelines for patients
• Extensive printing options for appointment lists

The Whiteboard gives real-time visibility of all appointments within the active resources, with live updates on patient readiness, room availability and exam progress. Delays, cancellations and emergencies are instantly visible.

• Live tracking of patient readiness and exam progression
• Real-time visibility of exam delays for immediate rescheduling
• Live updates on room and modality availability
• Status monitoring across the enterprise for slotting inpatient exams and emergency cases

Unified workflows, shared clarity

Orders, demographics, schedules and status updates stay aligned across your hospital systems. Scheduling for clerical staff is directly connected with the Enterprise Imaging ecosystem where imaging nurses and reporting physicians work, keeping data consistent from order to report.

The browser-based resource Whiteboard gives imaging teams, nursing units and referrers a shared, real-time view of the day, from readiness and progress to delays or emergencies.

Questionnaires defined by the imaging department and linked to specific exams and protocols flow automatically between the EHR, scheduling and imaging workflows, supporting consistent safety and preparation checks.

Scheduling is installed directly from a browser. Minimal installation and centralized updates keep IT overhead low and make it easy to deploy, support and scale to every department and remote location.

Benefits for scheduling staff

• Optimal use of imaging resources
• Clear overview of resource availability
• Greater clarity and confidence on live workflow throughout the day
• Faster turnaround for routine appointments
• Smoother progress through even the most complex imaging journeys
• Fewer disruptions and less repeat work
• Better-prepared exams and safer care
• Stronger collaboration across the imaging ecosystem

Benefits for referrers and nursing units

• Greater confidence in each handoff
• Smoother patient movement
• Less back-and-forth and fewer phone calls
• Better-prepared, informed patient appointments
• More predictable schedules
• A more coordinated experience across teams and departments
• Clarity on procedure progress
• One place for ordering, booking and viewing results

A stable, scalable scheduling solution for IT

• Minimal browser-based installation and predictable performance
• IHE-compliant integration via HL7 and FHIR with the EHR and portals for orders, demographics and scheduling status updates
• Centralized updates that reduce maintenance and downtime
• Consistent security and role-based access across the Enterprise Imaging ecosystem
• A scalable architecture that supports expanding departments, locations and workflows
• Interoperability with the Enterprise Imaging ecosystem